Prepare For Year-End in Sage Intacct

This is Corinne Flores, Frank, Rimerman Consulting’s Solution Engineer here. The time for year-end is rapidly approaching. A few reminders and suggestions below.

Reporting Periods

  • Setup New and future years as needed
  • To create the standard reporting periods
    • Go to Company Setup Import Data
    • In the General Ledger Section go to Reporting Periods and click on Default
    • This will create reporting periods through one year past the current year
  • NOTE: Check for any transactions posted to future dates as ‘Default’ will create future years if these exist. You can create periods manually or via import if the future dated transactions must remain in the system.
    • To avoid future posting, check the General Ledger configuration for controls in the Transactions section



Year-End Close

  • Nothing extra is required for Year-End Close
  • Run the standard period-end close processes for the subledgers and general ledger



1099 Preparation – You can find a step-by-step guide in the Help Center

  • Order forms
    • Home Page > Resources > Checks > Supplies
    • Or go to https://intacct.dsa-direct.com/
    • Forms supported – search the Help Center for “Form 1099 options”
  • Confirm Vendor is setup as 1099 eligible
  • Run 1099 report to review Vendors and Balances
    • Accounts Payable > Reports > 1099
  • Adjust amounts manually on Vendor record or use Import Data
    • Review process carefully
    • Help Center – search “Update 1099 information”
  • Print 1099s or export for E-filing
    • No longer under reports
    • Now located on the All tab for Accounts Payable
  • MORE DETAILS
    • Help Center – Search for “Prepare for 1099”
    • If you need to E-file (required if you have more than 250 1099s) there are several applications available
        • Search the Marketplace for “1099*”
        • A few of them integrate directly with Sage Intacct, such as Tax1099

 

Additional Tips

You might also want to review the following for greater efficiency and productivity in the new year.

Budgets

  • Create the new year budget if not using a multi-year budget
  • Create your own import template using Budget Reports
    • General Ledger > Reports > Budget
    • The columns provided will match your dimensions and reporting period names
  • Check financial reports to make sure they are using the right budget (if using a single-year budget)

 

Price Lists

  • Order Entry and Purchasing price lists are date sensitive
  • Review for any prices that are set to expire
  • Update prices lists via import
    • This can be done in advance by using the start and end dates
    • Be sure to fill in all data as it might overwrite with blank



Checklists

  • Consider creating checklist for assignment of tasks and tracking of status
    • Company > Setup > Checklists
  • Examples
    • Period-end steps
    • Year-end procedures
    • Regulatory deadlines

 

Access and Permissions

  • Review your list of the users and inactivate as appropriate
  • Confirm that roles assignments are still correct
  • Review permissions for changes from new features
    • New features are not automatically permissioned
    • Review permissions by subscription to see if any new functionality should be assigned to roles or user


Author: Corinne Flores, Solutions Engineer

 

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